Microsoft SharePoint – Intranet Solution
Microsoft SharePoint is suitable for document management and collaboration that helps companies manage archives, documents, reports and other content that is vital to the business process.
Industries in all sectors use SharePoint, but the platform focuses on enterprise content management. According to Microsoft, 78% of Fortune 500 companies use SharePoint.
Organizations use SharePoint to create websites. You can use it as a secure place to store, organise, share, and access information from any device.
Why Microsoft Sharepoint
SharePoint’s core functions are to store documents in a more effective format, and bring an organisation together so that everyone receives critical information that’s relevant to them.
SharePoint is typically delivered via Microsoft’s Azure Cloud, but also offers an on-premises version for organizations that prefer to keep their data in-house for compliance or security reasons.
SharePoint is part of the Office 365 suite, where it is known as SharePoint Online and SharePoint Server is the on-premises version.
Here are some benefits your organisation can get from using SharePoint.
Context around documents and folders
The reason why SharePoint is more effective than the traditional method is because it brings context around the folder itself by tracking versions of the document.
In a traditional folder setup, you can’t have a running version history for each document or see any changes to the file name.
Enable constant communication with all staff
Typically, you might send a group email and copy everyone. The problem with that is a lot of information is ignored or even lost, so some people might not get the information they need.
Maybe you lost a company document and you missed an important discussion. Or maybe you did read it but afterwards it was very difficult to find and reference that information.
SharePoint brings collaboration to the table so that all staff can see the important information and communication accordingly.
Central storage with an Intranet Solution
SharePoint brings all the information to one internal place so staff can quickly find the information they need.
Other use cases might be general warnings about particular customers or even incidents that everyone needs to be aware of.
With SharePoint, simply post the message and everyone can access it from there. Forget email or announcement boards; simply post it on SharePoint.
SharePoint is really designed around getting the organisation into a central point where they can collaborate. This is particularly important for organisations that are not geographically connected.
With some branches working in a very isolated format, SharePoint provides staff with the ability to connect with each other via a portal.
Where in the past some staff might only interact with the company during a company meeting, SharePoint brings those people together so everyone can work together, all the time.
Collaboration fosters innovation and builds a company culture that spawns creative ideas.
Intranet Solution Capabilities
- Sites− Sites contain an abundance of features, including the capability to create, store, and retrieve data
- Social− Provides social and social networking capabilities, newsfeeds, and profile searching and tagging
- Content− Contains the capability to explore, search, and manage content using Web pages, apps, workflow etc
- Insights− Enable the use of dashboards and key performance indicators (KPIs) to transform raw data into actionable information.